Extended
Deadline for Receipt of Full Papers
(Camera-ready)
Paper
presentations *
500
words
20 December 2024
**
28 December 2024
Posters/demonstrations
**
300 words
15
January 2025
**
28 December 2024
Special
interest groups **
500 words
15
January 2025
**
28 December 2024
Tutorials
300 words
closed
not applicable
not
applicable
* If your submission was invited by a particular Session
Chair, please mark as such and include their name when
submitting.
Extended Deadline for
receiving camera-ready (full papers): 28
December 2024
** Since frequently the intent of posters, presentations
and SIG is to convey late-breaking scientific news and
work in progress, they will be promptly peer reviewed as
they are received. All submitted abstracts will be peer-reviewed by at
least three independent referees from the IHIET
international program boards. All submissions should be
done through the IHIET-AI submission website.
The IHIET Conference Proceedings will be published in
Edited Book. All papers presented during the
conference and accepted (based on the review process
for inclusion in the Conference Proceedings) with at
least one registered author will also be submitted for
indexing. All books published in the series are
submitted for consideration in Web of Science.
For inclusion in the Conference Proceedings,
at least one unique registration per paper or poster
is required.
Submission
Instructions:
1. If you have not submitted an abstract through
the system, then Log in to the IHIET Conference Submission System
to submit your abstract. New IHIET Submission
System Users? Sign up here. If you forgot
your password? Reset here.
1. If you have submitted an abstract, then log in
to find your submission “Paper ID”. Please
DO NOT create a new submission system ID. Use your
original and accepted paper submission ID.
3. Following the peer-review process, a decision
will be communicated to the author(s). Upon
receiving a positive decision, authors can submit
their optional extended abstract
to the system. The minimum page size of
extended abstracts (full papers) is 6 pages and
maximum is 10 pages , including all
paper components such as references, appendices,
acknowledgements,…etc. Papers or extended abstracts
over 12 pages of length will not be included in the
Conference Proceedings.
4. Follow the Full Paper
Submission Instructions and paper
preparation format exactly to avoid
delays. Papers formatted improperly will be
returned to the author(s). A signed “Consent to
Publish” form (Copyright Transfer Agreement) must
be uploaded and submitted (PDF format) during the
full paper submission process, Consent to Publish
File Name Format (Consent_primary author
lastname_firstname_PaperID.pdf). Full papers must
be submitted using a Microsoft word document file
format (DOC, DOCX). The paper File Name Format
should be: primary author
lastname_firstname_PaperID.doc (example,
Doe_John_111.doc).
Instructions
for full paper (camera-ready) submissions:
Guidelines for final, camera-ready papers
(Optional) for IHIET Conference
Proceedings
Camera ready/Full Paper preparation
template and the Consent to Publish (Copyright
Transfer Agreement) can be downloaded directly
from the submission system.
Instructions:
login to the submission system using your author
credentials (once abstract decision is made) and
download the paper preparation template and the
consent to publish form, both files will be
available in your author account under "Camera-ready
submission". If you have problems
accessing the system or downloading the files,
then send the
conference administration at admin@ihiet-ai.org
Login to the IHIET-AI submission system and
upload the following three files:
1. Final proofread paper (MS Word in DOC or DOCX,
including all figures and tables). File Name
Format should be:
[PrimaryAuthorLastName_FirstName_PaperID.DOC].
2. Final PDF file corresponding exactly to the
final paper. File Name Format should be:
[PrimaryAuthorLastName_FirstName_PaperID.PDF].
3. Scanned copy of a filled in and signed
Copyright Form (PDF file). Modified forms are not
acceptable. File Name Format should be:
[Consent_PrimaryAuthorLastName_FirstName_PaperID.PDF]
Note: One author may
sign on behalf of all of the other authors of a
particular paper. Please note that the field
"Volume Editor" should be left blank.
IMPORTANT : Your camera ready (full
paper 6-10 pages) must be saved in Microsoft Word
Document file format (.doc, .docx), with Paper File
Name Format (primary author
lastname_firstname_PaperID.doc) and submitted to the IHIET
Conference Submission System.
Consent to Publish (Copyright Transfer
Agreement): Download, Print, Sign then scan
the signed consent to publish form. Upload the file
saved in acrobat PDF file during camera ready (full
paper) submission. Consent to Publish File Name Format
(Consent_primary author
lastname_firstname_PaperID.pdf).
All presenters, regardless of the mode of
presentation (verbal or poster), are invited to
prepare full papers for the Conference Proceedings
(Optional). Co-authors may appear on multiple papers.
However, in order to provide a greater opportunity for
more people to present at the Conference, each
accepted paper should have a different conference
registrant.
Full Paper Peer-reviewing
Process:
The full paper peer-reviewing process is critical for
assuring the highest scientific quality of the papers
accepted for publication.
At least two independent reviewers will review all
submissions according to a specific field of research.
The reviewers' comments will be provided to assist the
authors in improving the paper's technical content,
structure, and language. The reviewers and track chairs
are responsible for ensuring scientific equality and
high standards of the accepted papers.
Please note that participant registration for the
conference does not guarantee paper publication
as all papers undergo a strict peer-review process.
Participant registration covers conference program and
scientific functions participation and attendance,
optional social events, and access to digital
proceedings.
Authors ensures that the submission reports on
unpublished work except for any minor
excerpts from other works including pre-published
illustrations, tables, text quotation, etc. Such
material has been cited accordingly in the current
submission, and will been included upon permission from
or on behalf of the rights holder in case they are
protected by copyright.
Editorial Process
IHIET operates a peer-review process for both abstract
submissions and full paper proposals with two to three
independent reviewers, followed by a final
acceptance/rejection decision by track chair(s) and
the respective volume Editor(s). The scientific
program chair is responsible for the scientific
quality of the overall publication process, including
acceptance decisions, approval of Volume Editors and
selection of topics, and new Scientific Board members.
Full paper editorial
process schedule:Abstract
Submissions: (Notification of decision 10 days on
Average)
Full Paper Submissions (Optional): (Notification of
decision between 30-60 days) Final Revised
Manuscript Due: (At least 45 days before the
conference start)
All papers presented during the conference and
accepted (based on the review process for inclusion in
the Conference Proceedings) with at least one
registered author will also be submitted for indexing
by: SCOPUS, ISI Citation Index, Springer link Digital
Libraryand others. All books
published in the series are submitted for
consideration in Web of Science.
All presenters, regardless of the mode of
presentation (verbal or poster), are invited to
prepare full papers for the Conference Proceedings
(Optional).
In order to provide a greater opportunity for more
people to present at the Conference, each accepted paper
should have a different conference registrant. However,
co-authors may appear on multiple papers.
Author Services: Our 3rd party dedicated author and
English editing services are fast, accurate, and
competitively priced. All manuscripts are welcome to use
our services no matter if they aim for IHIET conference
proceedings or the open access journal. For formatting
and English editing, all manuscripts are edited by
native speakers who will help to improve formatting,
grammar and phrasing at any stage prior to publication.
For more information please visit Author
Services.
Instruction
on how to upload your presentation files for the
conference program (On-site/Virtual):
The submission system is available for receiving your
presentation files in preparation for the on-site
meeting:
Login to the submission
system and author console, select “+Submit
Presentation Files” and follow the steps to
upload the following three files directly in the
system:
For Paper Presentations:
PowerPoint
presentation slides (.PPSX),
we recommend 15 slides per presentation
PDF proof for the
presentation slides (.PDF)
Presentation screen
recording video/ audio with file format (.MP4)
presentation duration should be about 10-15
minutes i.e. recorded slide show with audio
narration using MS PowerPoint Slide Show format
(.ppsx) converted to MP4 (Audio/Video).
For Poster Demonstrations:
PowerPoint
presentation slides (.PPSX),
we recommend 1-3 slides per poster demonstration
PDF proof for the
presentation slides (.PDF)
Presentation
screen recording video/ audio with file format (.MP4)
presentation duration should be about 5-8
minutes i.e. recorded slide show with audio
narration using MS PowerPoint Slide Show format
(.ppsx) converted to MP4 (Audio/Video).
IMPORTANT: Before you
submit your files, check your recorded audio
narration, playback the PowerPoint Presentation
Slide Show or Video file to verify audio recorded
successfully. Recommended maximum file size: 50 MB.
Click here
for more information or help to record a slide show
with audio narration in (.ppsx) in either macOS or
Windows.
Click here for quick tutorial
on how to record audio narration and Convert
Presentation to Video (.MP4) with PowerPoint.
Click
here for help reducing
(compressing) the MP4 file size.
The following video provide a step-by-step
instructions on how to record slide show with audio
narration using MS PowerPoint Slide Show format
(.ppsx).
Questions or need help preparing your
presentation files? Please send to admin@ihiet-ai.org
Instructions on how to prepare your
presentation
In general, the duration of each
presentation should last 15 min with 2 min for
discussion. The session chairs may, at their
discretion, increase the time allocation to each
presenter. Prepare and bring your presentation file
saved in Microsoft PowerPoint (.ppt), (.pptx) file
format. Internet access will NOT be available in the
meeting rooms.
Check in at the Session Room,
preferably 30-45 minutes before your session, to
submit/upload your files and to preview your
presentation. If checking in the day of your
session, please arrive by at least 4 hours prior to
the start of your session (this refers to the
session start time, not the presentation start
time). Each room is equipped with a laptop PC and a
projection system.
Session chairs or support team will be
available to assist with the upload of your files
and provide the opportunity to preview and/or edit
the presentation, as necessary.
Bring a Backup: Be sure to bring a
backup copy of your presentation with you to the
meeting. Please note, the Final Program may be
changed due to speakers attendance, etc.
Requirements for Making Posters
All presenters, regardless of the mode
of presentation (verbal or poster) are invited to
prepare full papers for the Conference Proceedings
(Optional). Since frequently the intent of posters
is to convey late-breaking scientific news and work
in progress, they will be promptly peer reviewed as
they are received.
The posters will be mounted on poster
boards (one poster per board) with tacks which will
be available on site. The poster boards are [3
feet (height) x 4 (feet) wide OR 90 cm x 120 cm].
Presenters can mount multiple single sheets of
paper, larger posters, pictures, or any printed
materials on the boards. Please note that equipment
needed for demonstration is the responsibility of
the author.
Construct the poster to include the
title, the author(s), affiliation(s), and a
description of the research, highlighting the major
elements that are covered in the abstract.
Make sure your lettering is neatly
done and is large enough to be read from a distance.
Note: Inclusion of extended poster
abstract in the Conference Proceedings is
conditional upon registration of at least one author
per poster. A different author should register for
each poster demonstration.
Submission Types
1. Parallel
presentations
An abstract of about 500 words should be submitted
through the IHIET website and should include a
statement of the objective and significance of the
proposed presentation, a description of methods, and
a discussion of results. Please indicate to which
Board your submission should be sent for review. In
some cases when considering submissions for the
parallel presentations, authors should consider
whether their material may be more effectively
presented in the poster/demonstration sessions.
All submitted abstracts will be peer-reviewed by at
least three independent referees from the
international program boards.
All submitted abstracts will be peer-reviewed by at
least three independent referees from the
international program boards. All submissions should
be done through IHIET submission website.
The IHIET Conference Proceedings
will be published in Edited Book. All papers
presented during the conference and accepted (based
on the review process for inclusion in the
Conference Proceedings) with at least one registered
author will also be submitted for indexing by:
SCOPUS, ISI Citation Index, Springer link Digital
Library and others. All books published in the
series are submitted for consideration in Web of
Science.
All presenters, regardless of the mode of
presentation (verbal or poster), are invited to
prepare full papers for the Conference Proceedings
(Optional).
In order to provide a greater opportunity for more
people to present at the Conference, each accepted
paper should have a different conference registrant.
However, co-authors may appear on multiple papers.
Please notice that discounted participant
registration is available, to register Click
here.
2.
Poster/demonstration sessions
This session has been especially designed to
accommodate the presentation of late-breaking
scientific and professional news, work in progress,
work which can be more effectively presented via
demonstration or when the author feels more
comfortable presenting the material in written form
or demonstrating it rather than by oral
presentation. An abstract of 300 words should be
submitted through the IHIET website and should
include the essence of the planned presentation.
Equipment needed for demonstration is the
responsibility of the author.
All submitted poster abstracts will be
peer-reviewed by three independent referees from the
international program boards. In order to provide a
greater opportunity for more people to present at
the Conference, each accepted poster demonstration
should have a different conference registrant.
However, co-authors may appear on multiple posters.
3. Special interest
groups (SIG)
The objective of these sessions is to bring
together Conference participants to discuss a topic
of common interest.
A 500 word abstract should be submitted through the
web and state the objective and significance of the
session, potential participants or how participants
will be selected, format of session, and anticipated
duration (should not exceed 2 hours unless session
is divided into Part I and Part II, etc.). If you
are submitting to a specific SIG, please include the
session title and session chair name. Each SIG
session participant should submit an abstract to
receive a unique system ID number.
4.Tutorials
An abstract of 300 words should state the
objective, content, target audience, a bio-sketch
about the presenter(s) and A/V requirements.
Indicate whether the proposed tutorial is for a
half-day or full-day. Please submit abstract through
the IHIET submission website.
Registration Regulation:
All presenters, regardless of the mode of
presentation (verbal or poster), are invited to
prepare full papers for the Conference Proceedings
(Optional). Co-authors may appear on multiple
papers. However, in order to provide a greater
opportunity for more people to present at the
Conference, each accepted paper should have a
different conference registrant.
For inclusion in the IHIET Conference Proceedings, at
least one registration per submission is required the
posted deadline.